Ukraine is under siege following a full-scale military invasion by Russia on 24 February 2022


Immediate war-related population needs

THE TERMS OF ASSISTANCE:

ZMINA 2.0 project can cover the needs of:

  • arrangement of places of temporary residence of IDPs officially organized by local self-government bodies caused  the armed aggression of the Russian Federation (sleeping places, cooking appliances, laundry, water supply and sewerage facilities, etc. – the list is not complete);

  • arrangement of officially organized local governments' electricity centers for civilians caused the armed aggression of the Russian Federation;

  • food and water (including pet food);

  • hygiene products, including detergents, disposable diapers, nappies (children and adults), etc. (the list is not complete);

  • medicines, health goods, medical equipment, including trolleys (the list is not complete), etc. (by this assistance – only services of transportation of medicines, medical equipment, etc. are possible);

  • services related to the support  measures to address the impact of sudden population movements and casualty events with relevance to the war situation;

  • services related to strengthening crisis and conflict response capacities and improving the population's safety and the critical service providers affected by the war.

Mentioned needs can be covered in the form of charitable contribution, which means the Applicant's costs reimbursement  as a beneficiary related to the providing of the necessary goods or services under the trilateral agreement, namely:

  • Applicant's costs reimbursement as a beneficiary for road transport services (for example, there is a confirmed amount of humanitarian aid that can be delivered to the community from your partner organizations, and there is no possibility to pay the delivery costs of this humanitarian aid);

  • Applicant's costs reimbursement as a beneficiary related to providing various services that meet the directions and criteria of assistance by ZMINA 2.0 Project;

  • Applicant's costs reimbursement as a beneficiary related to providing the goods to the Applicant  (for example, necessary equipment for the temporary shelter for IDPs or food and hygiene goods to meet the urgent needs of these categories of civilians).

After approval of the application, a trilateral agreement is concluded:

  • on the provision of services between the service provider on the one side, the Applicant as the recipient of the results of the service on the other side, and ICF IZOLYATSIA as a charitable foundation that will pay the cost of the service on the third side,

or

  • purchase and sale agreement between the seller of the goods on the one side, the Applicant as the recipient of the goods, on the other side, and ICF IZOLYATSIA, as a charitable foundation that will pay the cost of the goods, on the third side.

Please note, that financial transactions based on other documents are not eligible. There is no direct assistance to applicants or individuals. Assisting (Applicant's costs reimbursement as a beneficiary) is possible only to provide the new assistance, and does not work retrospectively.

The amount of assistance is up to UAH 150,000 for one application. In exceptional cases, the amount of assistance may be increased by providing sufficient and extended justifications from the Applicant.

One Applicant can submit one application at a time. In exceptional cases, the Applicant may submit a new application with sufficient justification after reporting on the assistance received.

Samples of contracts, acts, transport waybills, invoices, etc., are available to download from the application platform when creating an application.

How to apply?

IMPORTANT: In case of inability to access or secure Internet access due to war actions –  the community manager could assist you in submitting an application. For assistance, please write to [email protected] with a request to contact the Community Manager and justify the impossibility of submitting an application via the electronic application platform.

An application, signed by an authorized person, with all necessary documents attached, could be sent in any possible way to the Community Manager of the ZMINA 2.0 project.

Please note that the Community Manager may only accept the documents provided by the Applicant and submit the application to the electronic application platform. Then all is processed following the conditions in this call.

While applying, you need:

  • Fill in all required fields carefully;

  • Upload the signed and stamped application form. The application form is available for download from the electronic platform when creating or via the link (hyperlink here);

  • Upload the Applicant's documents (extract from the Unified State Register of Legal Entities, Individuals – Entrepreneurs and Public Associations; Charter or Regulations based on which the Applicant operates; documents confirming the signatory's power to conclude and sign contracts required by the Applicant);

  • Upload  a document confirming the official creation of IDPs temporary shelter by local governments or confirming the official creation of electricity centers for civilians by local governments in connection with the armed aggression of the Russian Federation – in case of submitting an application for the temporary creation of IDPs temporary shelters or creation  of electricity centers for civilians;

  • Upload  a document confirming the receiving of humanitarian aid from another organization – only in the case of submitting an application for reimbursement of costs for road transport services;

  • Mark ASAP – only in the case of submitting an application for reimbursement of costs for road transport services;

  • Provide a detailed explanation of why it is not possible to receive humanitarian aid  from other organizations and donors, provide a list of organizations and donors whom you  contacted or applied for humanitarian aid before, and explain reasons for refusal – only in the case of submitting an application for the purchase of food and hygiene goods  for the benefit of the local community;

  • Describe whether the community has mechanisms to help the population: the supply chain, the partnership with humanitarian organizations, the volunteer network, etc;

  • Describe local programs to neutralize the suffering of the war-affected population and the extent to which this application will support and complement existing efforts;

  • Describe the extent to which the satisfaction of the application will increase the capacity of the community or strengthen the resilience of the community, personal security, or social cohesion;

  • Describe how the covered application will strengthen the community and promote its role in meeting the urgent needs of war-affected IDPs and/or permanent residents of the community affected by the war;

  • Indicate whether this is the first application from the Applicant or a second one. In case of repeated application – indicate whether previous applications were supported or not.

IMPORTANT! The button Submit my application will be visible only after you have filled in all sections of the application form and uploaded the documents. If you do not see this button, review the entire application and fill in the missing parts. You will receive an email confirming the successful submission of your application.

Deadlines for submitting applications and results:

  • Applications from communities are accepted on a weekly basis until utilizing the budget for this assistance under the ZMINA 2.0 project (termination of the Call will be announced on the project website);

  • Results: no later than eight days after the end of the week in which the application is submitted - applicants will be informed about selection results by email (for example, when applying during the week 04.07.2022-10.07.2022 – the result will be no later than 18.07.2022). Applications for reimbursement of costs for road transport services, marked ASAP – are considered first;

  • Selected applicants will be contacted to sign the contract. Applicants whose applications have not passed the technical selection or will not be selected for support will receive an email.

Due to the number of applications, the ZMINA 2.0 project team will not be able to justify each decision, which will be final.

Selection criteria: how your application will be evaluated:

The ZMINA 2.0 project team will verify that the application meets the conditions described in this call to the following technical criteria:

  • the application was submitted by the local self-government body, ATC, CTC, MCA, or legal entities formed by local governments according to the relevant profiles;

  • applicant's power should allow for the receipt and distribution or acceptance of taking on the balance sheet  properties and services according to the type of assistance;

  • all required fields are filled in;

  • all necessary documents for the application are uploaded;

  • the required signatures and stamps on the submitted scans of documents are available;

  • the application corresponds to the scope of the assistance provided in this call.

If at least one of the above-listed criteria is not met - the application is considered as not passed the technical selection.

Applicants who have not passed the technical selection or have not been selected for support may submit a new application, considering the evaluation criteria and aspects.

After the technical selection, the project team will evaluate the following aspects:

for first-time applications:

  • whether the community has its mechanisms of assistance to the population, namely: supply and distribution chain, partnership with humanitarian organizations, volunteer network, etc. – 10 points;

  • what are the local programs to neutralize the suffering of the war-affected population, and how the satisfaction of this application will support the existing efforts and supplement them – 10 points;

  • how the satisfaction of this application  will increase the capacity of the community or strengthen the resilience of the community, personal security, or social unity – 10 points;

  • how the satisfaction of the application will enhance the community and promote its role in meeting the urgent needs of IDPs affected by the war and/or permanent residents of the community affected by the war – 10 points.

for re-submitted applications:

  • in case of re-submission, when the previous application was supported: how timely and high-quality was the report for the last application – 10 points,

or

  • in the case of re-submission, when the previous application was not supported: the extent to which the Applicant submitted the application independently taking into account the criteria and aspects of evaluation – 10 points;
  • whether the community has its mechanisms of assistance to the population, namely: supply and distribution chain, partnership with humanitarian organizations, volunteer network, etc. – 10 points;

  • what are the local programs to neutralize the suffering of the war-affected population and how the satisfaction of this application will support the existing efforts and supplement them – 10 points;

  • how the satisfaction of the new application will increase the capacity of the community or strengthen the resilience of the community, personal security, or social unity – 10 points;

  • how the satisfaction of the new application will strengthen the community and promote its role in meeting the urgent needs of war-affected IDPs and/or permanent residents – 10 points.

Priority will be given to:

  • application for reimbursement of costs for road transport services;

  • applications for the creation  of places of temporary shelter for IDPs officially organized by local self-government bodies caused by  the armed aggression of the Russian Federation;

  • applications from Donetsk region (controlled territories).

The reporting on received emergency assistance:

The report on the assistance received needs to be submitted via the electronic application platform in the supported application. If the application was submitted via the Community Manager, the report and the necessary annexes are also to be sent to the Community Manager. The Community Manager submits a report with annexes via the electronic application platform.

Reporting deadlines:

- within five working days from the date of receipt of emergency assistance:

  • a copy of the acceptance-transfer certificate of goods from the supplier to the Applicant – in case of receiving humanitarian aid from another organization or under a trilateral agreement;

  • a copy of the act of the acceptance-transfer certificate of services provided by the service provider to the Applicant – in the case of assistance for the relevant service;

  • a copy of the transport waybill – in the case of transport services;

  • a copy of the act of  bringing into service capital assets or low-value non-current tangible assets – in the case of the  creation of temporary IDPs shelters and the arrangement of officially organized local governments' electricity centers for civilians;

  • a photo report confirming receiving aid or service (2-3 photos).

  • within five working days from the date of actually distributed aid:

  • letter-report on the assistance received and provided, together with statements of compliance with the guarantees and assurances provided in the application and provided in addition and statements of compliance with communication rules (report form is available for download from the application platform or upon request to the Community Manager);

  • a certified copy of the document certifying the fact of distribution of the received aid to the final beneficiaries (for example, acts or lists of distribution, etc.) – in the case of food, hygiene products, medicines, etc.;

  • photo-report during the distribution of assistance, the result of the arrangement of temporary IDP places, the arrangement of officially organized local government centers with electricity for the civilian population, or other services (2-3 photos).


If you have questions about completing the application or conditions – send them to [email protected].

In addition, there will be a presentation on emergency assistance. The date of the presentation will be published soon on the project website and the social networks. In the future, a presentation recording will be available on the project website.

Starting from 11.07.2022, weekly group meetings will be held with Applicants who wish to submit an application in a question-and-answer format during the ZOOM meeting. To make an appointment – fill out the application form at the link (here is a hyperlink to the application for registration for the meeting).


The project page on this website is created and maintained with the financial support of the European Union. Its contents are the sole responsibility of the IZOLYATSIA Foundation and can in no way be taken to reflect the views of the European Union.